Conferences and Meetings
For those of us with hearing loss, walking into a room like the one shown above can be a terrifying experience. Where do I sit? How will I ever be able to hear and understand, even with the existing PA system? We go to conferences, meetings, and conventions, not only to socialize and network, but also to learn. Learning requires being able to hear and understand presentations and any follow-up questions from the audience. An excellent PA system can certainly help, however they cannot overcome the negative impacts of distance from the speaker, background noise and room acoustics.
Assistive listening systems can overcome those negative impacts and make it possible for people with hearing loss to have the same positive experience that people with good hearing will have. These assistive listening systems are required by the ADA, even though a facility may have an excellent PA system. The responsibility for providing assistive listening systems cannot be “farmed out” to a venue’s AV subcontractor. They must be provided by the facility itself.
Audio Best Practices
- All audio must go through the ALS: video, presenters, and audience questions. If all audio sources do not go thru the ALS, then people with hearing loss will be left out.
- Everyone should use the microphone. No one should say “my voice is loud enough”
- For the audience questions. Have designated microphones in sections of the room and/or a minimum of 1-2 wireless microphones and runner(s).
Possible Assistive Listening System Locations
These systems should be available during a variety of settings, to provide accommodations for individuals with hearing loss.
- Breakout rooms
- Meeting rooms
- Plenary sessions
- Town Halls by legislators
- Workshops
Resources
- Paragraph template and checklist. Describe your assistive listening system on your webpage. Promoting Your Assistive Listening System, with Checklist by the Center for Hearing Access (2 pages, pdf)
- Create Accessible Meetings, GSA Section 508 Create Accessible Meetings (webpage). This guidance is intended to provide information on how you can make your next meeting accessible to attendees with disabilities in compliance with Section 508 and other disability rights laws.
- Survey. A survey of 50 of Oregon’s largest meeting facilities about their provision of assistive listening systems as required by the ADA. Loop Oregon. June 2024. (4 pages, pdf)
- Template. Accessible Meetings with Legislators. Legislator-Communication Access Request (2 pages, Word document) [to download, right click on mouse, and then ‘save as’]
- Like the Mic (this website)